Understanding Facilitator Fees
Supporting Climate for All’s Future
As a nonprofit initiative, Climate for All was designed from the beginning to create lasting impact beyond its initial funding period. One of the key mechanisms for ensuring this sustainability is our unique licensing model for facilitators. This lesson will help you understand when and how facilitator fees apply, and why they’re crucial for the continued growth of our community and resources.
Our Sustainable Funding Approach
Climate for All operates on a mixed funding model that allows us to:
- Keep our games and basic materials accessible to all
- Continue developing new resources and games
- Support our global community platform
- Ensure the project thrives long-term
This model is built on a simple principle: those who derive professional or commercial value from Climate for All contribute a portion back to sustain the initiative for everyone.
When Do Fees Apply?
Our licensing structure is designed to be equitable, ensuring free access for educational and volunteer uses while asking for contributions when the workshop creates financial value.
No Fees Required When:
- Volunteer Facilitation: You facilitate Climate for All workshops free of charge as a volunteer
- Primary/Secondary/Higher Education: You use the workshop as a teacher in primary, secondary, or higher education institutions (excluding adult education) as part of your regular paid teaching activities
- Personal Use: You play the games with friends, family, or community groups in non-professional contexts
Fees Apply When:
- Commercial Workshops: You charge participants or clients for Climate for All workshops
- Professional Service Provision: You incorporate Climate for All workshops into your paid professional services
- Internal Organisational Use: An organisation implements Climate for All workshops internally (with different rates for private vs. public/nonprofit organisations)
Fee Structure Explained
The fee structure is straightforward but varies depending on how you’re using the Climate for All materials:
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Commercial Use Fee: 15% of the amount you charge (excluding tax)
- Applies when you receive direct financial compensation for facilitation
- Includes ticketed events, client workshops, and in-company training
- Example: If you charge €500 for a workshop, the fee would be €75
-
Internal Use Within Private Organisations: €5 per participant (excluding VAT)
- Applies when a private company runs Climate for All workshops internally
- Does not apply to educational institutions for their own staff
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Internal Use Within Public/Nonprofit Organisations: €3 per participant (excluding VAT)
- Applies to government agencies, local authorities, and nonprofit associations
- Reduced rate recognises the public benefit nature of these organisations
How and When to Pay Fees
Paying your facilitator fees operates on a trust-based system. We believe facilitators who benefit from Climate for All will contribute fairly to ensure its continued availability for all.
When to pay:
- Ideally, right after receiving payment for your services
- At a minimum, by the end of your financial year
How to pay:
- Use our dedicated payment link
- Select “other” to enter a custom amount equal to 15% of your earnings or the amount calculated from our pricing for internal use
- Keep a record of your payment for your financial records (these contributions may be tax-deductible in some jurisdictions)
Transparency and Recognition
We believe in transparency regarding the financial support that sustains Climate for All:
- Usage fee information is accessible to Climate for All administrators, game designers, and legal representatives
- Organisations implementing internal workshops may be showcased on our website (a great opportunity for visibility!)
- Contributors beyond the minimum fee levels receive special recognition in our community
Why Your Contribution Matters
Unlike many projects that disappear when initial funding ends, Climate for All was designed to grow stronger over time through a self-sustaining model. Your facilitator fees directly contribute to:
- Ongoing Development: Creating new games, resources, and workshop materials
- Global Accessibility: Translating materials into additional languages
- Community Platform: Maintaining and enhancing our shared learning space
- Research and Innovation: Exploring new ways to connect play with climate action
Every contribution, no matter the size, helps ensure that Climate for All continues to support facilitators like you in catalysing meaningful climate action through play.
License Distinctions: Games vs. Workshop Format
It’s important to understand the difference between our game licenses and workshop format license:
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Game License: Attribution-NonCommercial-ShareAlike 4.0 International
- Allows sharing, remixing, and adapting with appropriate credit
- Prohibits selling the games themselves or adaptations without explicit permission
- Ensures free print-and-play versions remain available forever
-
Workshop Format License: Separate license with specific provisions for different use cases
- Allows free volunteer and educational use
- Requires fees for commercial and internal organisational use
- Subject to potential updates (stay connected to our community for notifications)
Questions or Special Circumstances?
If you have questions about how the fee structure applies to your specific situation, or if you have unique circumstances not covered here, please reach out to us through the community platform.
Our goal is to make Climate for All accessible while ensuring its long-term sustainability—we’re always open to conversation about how to balance these priorities in diverse contexts.
Your Role in Our Collective Future
By contributing facilitator fees when applicable, you become more than just a workshop leader—you become an investor in our shared vision of a playful, competence-building approach to climate action.
These contributions ensure that future facilitators will have access to the same resources and community that support your work today, creating a continuously expanding ripple effect of impact around the world.
Thank you for your commitment not just to facilitating Climate for All workshops, but to sustaining this unique approach for generations to come.