The Value of Documentation

As you begin facilitating Climate for All workshops, keeping track of your sessions becomes increasingly valuable—both for your own development and for the broader community impact. Good documentation helps you reflect on what works, identify patterns, and showcase your contribution to climate action through play.

Your Preferred Method Comes First

We recognise that experienced facilitators often have established systems for tracking their work. Whether you use:

• A dedicated notebook or journal
• Digital tools like spreadsheets or project management software
• Calendar systems with detailed notes
• Professional facilitation tracking apps

These personal systems remain valuable and should continue to serve your individual needs as a facilitator. There’s no need to abandon methods that work well for you.

The Climate for All Workshop Registry

In addition to your personal tracking system, we invite you to use our community’s workshop registry—a tool designed to enhance both your facilitation practice and the global visibility of Climate for All activities.

Why Register Your Workshops?

For Your Benefit:

• Creates a comprehensive record of all your Climate for All workshops
• Provides statistics on participants reached and games facilitated
• Generates a shareable profile of your impact as a facilitator
• Connects you with other facilitators working in similar contexts

For the Community:

• Demonstrates the growing global reach of Climate for All
• Creates opportunities for collaboration between facilitators
• Helps new facilitators see successful workshop examples
• Provides valuable data for improving games and workshop formats

For Potential Participants:

• Increases visibility of your upcoming workshops
• Allows interested participants to find Climate for All experiences near them
• Creates a searchable database of workshops by location, date, and game type
• Helps build attendance for your sessions

How to Register Your Workshop

Registration is simple and takes just a few minutes:

1. Visit our workshop registration link
2. Complete the brief form with details about your planned workshop
3. Receive a confirmation and unique workshop identifier
4. After the workshop, return to add participant numbers and outcomes

We recommend registering for workshops in advance whenever possible, as this maximises the promotional benefits and helps others find your session.

A Growing Record of Impact

As you register more workshops over time, you’ll build a valuable record of your contribution to climate action through play. This documentation serves multiple purposes:

• Personal Development: Track your growth and reach as a facilitator
• Community Contribution: Show your role in the broader Climate for All movement
• Impact Measurement: Quantify how many people you’ve engaged in climate competence development
• Professional Portfolio: For professional facilitators, create a verifiable record of your work

Quick Tips for Effective Workshop Documentation

Whether using our registry, your own system, or both:

1. Capture Basic Metrics: Date, location, game played, participant numbers
2. Note Key Observations: Which activities generated the most energy or insight
3. Record Action Commitments: What participants planned to do after the workshop
4. Gather Testimonials: Brief quotes from participants about their experience
5. Track Follow-Up: Any actions or impacts that occurred after the workshop

Join the Global Picture

Each workshop you register adds to our collective understanding of how Climate for All is making a difference worldwide. Your local actions become part of a global visualisation of play-based climate competence development.

We look forward to seeing your workshops appear on the map as you begin your facilitation journey!

REGISTER YOUR WORKSHOPS HERE

Supporting Climate for All’s Future

As a nonprofit initiative, Climate for All was designed from the beginning to create lasting impact beyond its initial funding period. One of the key mechanisms for ensuring this sustainability is our unique licensing model for facilitators. This lesson will help you understand when and how facilitator fees apply, and why they’re crucial for the continued growth of our community and resources.

Our Sustainable Funding Approach

Climate for All operates on a mixed funding model that allows us to:

• Keep our games and basic materials accessible to all
• Continue developing new resources and games
• Support our global community platform
• Ensure the project thrives long-term

This model is built on a simple principle: those who derive professional or commercial value from Climate for All contribute a portion back to sustain the initiative for everyone.

When Do Fees Apply?

Our licensing structure is designed to be equitable, ensuring free access for educational and volunteer uses while asking for contributions when the workshop creates financial value.

No Fees Required When:

• Volunteer Facilitation: You facilitate Climate for All workshops free of charge as a volunteer
• Primary/Secondary/Higher Education: You use the workshop as a teacher in primary, secondary, or higher education institutions (excluding adult education) as part of your regular paid teaching activities
• Personal Use: You play the games with friends, family, or community groups in non-professional contexts

Fees Apply When:

• Commercial Workshops: You charge participants or clients for Climate for All workshops
• Professional Service Provision: You incorporate Climate for All workshops into your paid professional services
• Internal Organisational Use: An organisation implements Climate for All workshops internally (with different rates for private vs. public/nonprofit organisations)

Fee Structure Explained

The fee structure is straightforward but varies depending on how you’re using the Climate for All materials:

1. Commercial Use Fee: 15% of the amount you charge (excluding tax)

   • Applies when you receive direct financial compensation for facilitation
   • Includes ticketed events, client workshops, and in-company training
   • Example: If you charge €500 for a workshop, the fee would be €75

2. Internal Use Within Private Organisations: €5 per participant (excluding VAT)

   • Applies when a private company runs Climate for All workshops internally
   • Does not apply to educational institutions for their own staff

3. Internal Use Within Public/Nonprofit Organisations: €3 per participant (excluding VAT)

   • Applies to government agencies, local authorities, and nonprofit associations
   • Reduced rate recognises the public benefit nature of these organisations

How and When to Pay Fees

Paying your facilitator fees operates on a trust-based system. We believe facilitators who benefit from Climate for All will contribute fairly to ensure its continued availability for all.

When to pay:

• Ideally, right after receiving payment for your services
• At a minimum, by the end of your financial year

How to pay:

• Use our dedicated payment link
• Select “other” to enter a custom amount equal to 15% of your earnings or the amount calculated from our pricing for internal use
• Keep a record of your payment for your financial records (these contributions may be tax-deductible in some jurisdictions)

Transparency and Recognition

We believe in transparency regarding the financial support that sustains Climate for All:

• Usage fee information is accessible to Climate for All administrators, game designers, and legal representatives
• Organisations implementing internal workshops may be showcased on our website (a great opportunity for visibility!)
• Contributors beyond the minimum fee levels receive special recognition in our community

Why Your Contribution Matters

Unlike many projects that disappear when initial funding ends, Climate for All was designed to grow stronger over time through a self-sustaining model. Your facilitator fees directly contribute to:

• Ongoing Development: Creating new games, resources, and workshop materials
• Global Accessibility: Translating materials into additional languages
• Community Platform: Maintaining and enhancing our shared learning space
• Research and Innovation: Exploring new ways to connect play with climate action

Every contribution, no matter the size, helps ensure that Climate for All continues to support facilitators like you in catalysing meaningful climate action through play.

License Distinctions: Games vs. Workshop Format

It’s important to understand the difference between our game licenses and workshop format license:

• Game License: Attribution-NonCommercial-ShareAlike 4.0 International

  • Allows sharing, remixing, and adapting with appropriate credit
  • Prohibits selling the games themselves or adaptations without explicit permission
  • Ensures free print-and-play versions remain available forever

• Workshop Format License: Separate license with specific provisions for different use cases

  • Allows free volunteer and educational use
  • Requires fees for commercial and internal organisational use
  • Subject to potential updates (stay connected to our community for notifications)

Questions or Special Circumstances?

If you have questions about how the fee structure applies to your specific situation, or if you have unique circumstances not covered here, please reach out to us through the community platform.

Our goal is to make Climate for All accessible while ensuring its long-term sustainability—we’re always open to conversation about how to balance these priorities in diverse contexts.

Your Role in Our Collective Future

By contributing facilitator fees when applicable, you become more than just a workshop leader—you become an investor in our shared vision of a playful, competence-building approach to climate action.

These contributions ensure that future facilitators will have access to the same resources and community that support your work today, creating a continuously expanding ripple effect of impact around the world.

Thank you for your commitment not just to facilitating Climate for All workshops, but to sustaining this unique approach for generations to come.

FACILITATOR FEE DONATION PAGE

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